Meetings

Monthly Meetings

The board of trustees meet regularly. We run our monthly meeting in two parts, an executive and open members meeting, on the 2nd Monday of each month. We also conduct an annual member’s meeting on January of each year. We meet at the Our Redeemer Lutheran Church.

Meeting Order of Rules

During the member’s portion of the monthly meeting, it is important for all members attending to observe the rules of order for the meeting. We adopt Robert’s rules to ensure orderly process through the agenda items. The President chairs the meeting and calls to order based on the agenda.

If a member is out of order, the chair may call point of order. If the member continues to speak when the chair does not recognize the speaker, the member will be given one warning. A second warning may instigate ejection from the room, at the chair’s discretion.

Each member can fill in the form below prior to the meeting to propose an agenda item, on a first-come-first-serve basis after the executive boards agenda items conclude provided there is sufficient time.

The member with the agenda item will have 30 seconds to talk about the agenda item brought to the meeting, based on Robert’s rules of conduct. If no other member wishes to use their time, the member may extend their time by 30 seconds. Time may also be extended through board motion (see below cheatsheet).Rules of Order (Robert’s Rules)

1. Member Speaking Time:
   • Members are allowed 30 seconds per topic.
   • A second turn can be requested after all members have had a chance to speak.
2. Addressing the Chair:
   • All comments, motions, and questions must be directed to the Chair only.
   • Avoid side conversations or addressing other members directly.
3. Motions:
   • Members must clearly state their motion.
   • The motion must be seconded before discussion.
4. Debate Rules:
   • After a motion is seconded, members can discuss, adhering to the 30-second rule.
   • Speakers should wait to be recognized by the Chair.
5. Board’s Response:
   • The Board’s response to any member’s comments is optional, based on the Chair’s discretion.
6. Out of Order:
   • If a member is out of order, the chair may call point of order. If the member continues to speak when the chair does not recognize the speaker, the member will be given one warning. A second warning may instigate ejection from the room, at the chair’s discretion.